When someone we care about passes away, there are many feelings we may experience as part of the grieving process. Usually, in such moments, tax returns are the farthest thing from our minds.
Losing a loved one is challenging, upsetting, and stressful, and there are many things to handle. Additionally, most people aren’t ecstatic about dealing with tax issues, even in the best times.
Nevertheless, it’s an unfortunate reality for surviving spouses or representatives that there are tax considerations to manage in the wake of a loved one’s passing — and ignoring them can lead to legal action against the estate.
In this article, we’ll dive deeper into this challenging subject and answer questions like:
To learn more, continue reading below.
When someone passes away, their tax obligation does not immediately disappear. Though it is a bit morbid to discuss, the fact is that tax considerations still exist for the part of the tax year when that person was still alive. That means someone must file a final tax return on the deceased person’s behalf.
That responsibility falls to the surviving spouse or representative. Usually, the representative is named in the person’s will or appointed by a court. If there is no surviving spouse or designated representative, a personal representative must file the final tax return.
A personal representative is usually the executor, administrator of the estate, or anyone else in charge of the decedent’s property. The IRS defines the term as anyone filing for a decedent, whether court-appointed or not. It is also worth noting that a personal representative nominated in a will has no authority over estate assets unless appointed by a court.
When there is no probate and no appointed representative, the IRS will allow “a person charged with property of the decedent” to file the decedent’s income tax returns and claim refunds. If there is no surviving spouse, the person who makes this filing is commonly:
This individual is responsible for filing any final individual income tax return or returns and the estate tax return of the decedent when due. They may also need to file Form 56, Notice Concerning Fiduciary Relationship, to notify the IRS of the existence of a fiduciary relationship. For more on personal representative responsibilities, refer to Publication 559.
Other duties of a personal representative can include collecting all of the decedent’s property, paying any creditors, and distributing assets to beneficiaries.
Here are a few more notes to keep in mind:
Lastly, if you are a surviving spouse or representative of a deceased person, you must also note that the person has died on their final tax return. You can do so by writing the word deceased, the deceased person’s name, and the date of death across the top of a paper return. If e-filing, follow the directions provided by the software for the correct signature and notation requirements.
This is the only notification of the death the IRS will need, and it is unnecessary to send a copy of the death certificate or proof of death. Remember that you may also need to notify other agencies, such as the Social Security Administration.
Generally speaking, the personal representative must file and prepare the final individual income tax return of a deceased person the same way they would if the person were alive. That usually means filing at least a Form 1040 and potentially other forms as required. These may include:
Furthermore, if the decedent had not filed for prior years before death, you may also need to file for those previous years. It is also your responsibility to pay any balance due and submit a claim using Form 1310 if there is a refund. If you distribute assets, the estate is insolvent as a result, and you had notice of the tax claim, you can become personally liable for unpaid tax — so it’s a good idea to take this seriously!
As mentioned above, personal liability for you as the representative is not off the table regarding a deceased person’s tax obligations. If you fail to file taxes for the deceased person, the IRS can take legal action by placing a federal lien against the estate. This means you must pay any federal taxes owed before closing any other debts or accounts. The IRS can demand that you pay the taxes if you do not.
There are exceptions for funeral expenses and associated administrative costs. These can be paid before outstanding taxes on behalf of the deceased. You may have further options if the deceased person owes multiple years’ worth of taxes. For example, if you can demonstrate that you were unaware of the outstanding amounts, the IRS will typically be willing to work with you on a solution. However, proving this to the IRS will normally require the assistance of a tax planning lawyer or CPA.
Dealing with tax considerations on top of the numerous other responsibilities that come in the wake of a death (not to mention grief) is a lot to handle. But you don’t have to do it alone. As always, at Rosenberg & Chesnov, we are ready to offer counsel, advice, and assistance during challenging times.
If you are a client and would like to book a consultation, call us at +1 (212) 382-3939 or contact us here to set up a time.
If you aren’t a client, why not? We can take care of your accounting, bookkeeping, tax, and CFO needs so that you don’t have to worry about any of them. Interested? Contact us here to set up a no-obligation consultation.
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Jeff Coyle, CPA, Partner of Rosenberg Chesnov, has been with the firm since 2015. He joined the firm after 20 years of business and accounting experience where he learned the value of accurate reporting, using financial information as a basis for good business decisions and the importance of accounting for management.
He is a diligent financial professional, able to manage the details and turn them into relevant business leading information. He has a strong financial background in construction, technology, consulting services and risk management. He also knows what it takes to create organizations having built teams, grown companies and designed processes for financial analysis and reporting.
His business experience includes:
Creating and preparing financial reporting, budgeting and forecasting.
Planning and preparation of GAAP and other basis financial statements.
Providing insight on financial results and providing advice based on those results.
Jeff also has a long history of helping individuals manage their taxes and plan their finances including:
Income tax planning and strategy.
Filing quarterly and annual taxes.
General financial and planning advice.
Prior to joining the firm in 2015, Jeff was in the private sector where he held senior financial and management positions including Controller and Chief Financial Officer. He has experience across industries, including construction, technology and professional services which gives him a deep understanding of business.
Jeff graduated from Montclair State University, he is a CPA and member of the American Institute of Certified Public Accountants, New York State Society of Certified Public Accountants and New Jersey State Society of Public Accountants.
Jody H. Chesnov, CPA, Managing Partner of Rosenberg Chesnov, has been with the firm since 2004. After a career of public accounting and general management, Jody knows the value of good financials. Clarity, decision making, and strategy all start with the facts – Jody has been revealing the facts and turning them into good business results for more than three decades.
He takes a pragmatic approach to accounting, finance and business. His work has supported many companies on their path to growth, including helping them find investors, manage scaling and overcome hurdles. His experience and passion for business reach beyond accounting and he helps businesses focus on what the numbers mean organizationally, operationally and financially.
He has a particular expertise in early-stage growth companies. His strengths lie in cutting through the noise to come up with useful, out of the box, solutions that support clients in building their businesses and realizing their larger visions.
Prior to joining the firm in 2004, Jody was in the private sector where he held senior financial and management positions including General Manager, Chief Financial Officer and Controller. He has experience across industries, which gives him a deep understanding of business.
Jody graduated with a BBA in Accounting from Baruch College, he is a CPA and member of the American Institute of Certified Public Accountants and New York State Society of Certified Public Accountants.
In addition to delivering above and beyond accounting results, Jody is a member of the NYSCPA’s Emerging Tech Entrepreneurial Committee (ETEC), Private Equity and Venture Capital Committee and Family Office Committee.
He is an angel investor through the Westchester Angels, and has served as an advisor for many startup companies and as a mentor through the Founders Institute.
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